7811C - Type C (Conventional) School & Activity Buses
Statewide Term Contract 7811C – Type C (Conventional) School & Activity Buses
| Category | Description |
|---|---|
| Bid Number | DPC-924516120 |
| Contract Name | Type C (Conventional) School & Activity Buses |
| Effective Dates | May 1, 2024, through April 30, 2027 (with two (2) optional one-year renewals) |
| Awarded Vendor(s) and Contact(s) |
Carolina Thomas LLC Gregory Poole Bus Sales White’s International Trucks |
| Contract Covers | This contract is intended to cover the state’s normal requirements for Type C (conventional) school buses and activity buses. |
| Contract Does Not Cover |
This contract does not cover:
|
| Contract Type | This is a mandatory statewide term contract for state agencies, departments, institutions, universities, and community colleges – unless exempted by North Carolina general statute. Non-mandatory entities, including schools and local governments, may use this contract as allowed by general statute. |
| Special Note |
The Department of Public Instruction (DPI) manages the process of replacement school buses for North Carolina’s public schools. Based on years and mileage criteria, DPI annually identifies which buses in the state fleet are subject to replacement. If the legislative appropriation is insufficient to replace all buses meeting the criteria, then the buses eligible for replacement are prioritized by DPI and those eligible – within available resources – are designated for replacement in priority order. To best meet their needs, LEAs may select any size bus as a replacement for the one being replaced. To replace more than one NON-LIFT BUS with a LIFT BUS, the LEA must pay the cost of the additional LIFT(s) and the LEA must usually pay the cost of a “flat floor” configuration. If more than one vendor is awarded a contract for a particular bus size (capacity), DPI anticipates that it will consider the “default vendor” in each school bus size/configuration category to be the one offering the lowest price. However, if an LEA’s fleet operation needs would be best met by selecting another bus from the contract, it may select the alternate bus as its state replacement bus provided that the LEA submits its justification to DPI along with its purchase order. |
| Contract Items and Pricing | Award & Pricing Information |
| Delivery Information |
Delivery shall be made to the designated pickup sites for each vendor: Carolina Thomas LLC 6643 Auction Road, Archdale, NC The vendor’s distribution point shall be within a 100-mile radius of Raleigh, NC with all transportation charges prepaid and included in the bid prices. All buses will be picked up by the purchasing entity at the vendor’s distribution point. Vendors shall complete the delivery of school buses within 210 consecutive calendar days after receipt of purchase order and delivery of activity buses within 240 consecutive calendar days after receipt of purchase order. |
| Order Placement |
Vendors are required, upon request, to provide the buying entity with catalogs and descriptive literature, and/or a URL address with bus manufacturer descriptive literature, including exterior and interior colors, manufacturer’s user-accessible URL for MSRP of all OEM options and/or aftermarket components, and NC pricing for OEM options and/or aftermarket components. This information is to be provided to the buying entity within three (3) business days of the request. Such information shall be provided at no charge to the buying entity. Vendors are required to provide the buying entity with all information pertinent to the placement of and payment for orders, including the following information:
Local Education Agencies (LEAs) must submit purchase orders through the Department of Public Instruction, Transportation Services for verification and/or approval.
The following information must be included in all purchase orders. To minimize errors, submit all information in the provided order:
Example: Contractor will provide “Application for Title” to obtain license and title of vehicle
|
| eProcurement | No, catalogs are not loaded into eProcurement. |
| eProcurement Help Desk |
(888) 211-7440 |
| Contract Manager | Jackson Alspaugh | (984) 236-0268 |
| Contract Attachments |
Carolina Thomas LLC |
| Contract Addenda |
09/18/2024: Contract Manager changed to Jonathan Davis |