eVP Department Maintenance Form

Purpose and Instructions

The purpose of this form is to ensure accurate and up-to-date department information, particularly concerning the purchasing director and lead purchasing support or procurement officer. By collecting this information, we aim to streamline our procurement processes, maintain effective communication, and enhance overall departmental efficiency.

Use this form to update an active department's contact or address by selecting Updating Information for the first question and completing the section that requires updates. Do not complete sections that are not being updated. 

This form can also be used to establish a new department that wants to post solicitations or requires access to submit HUB reports.  Select "Requesting Establishment of New Department" for the first question and provide the requested information. 

After submission, you will receive a system generated confirmation of your submission. Processing time for existing department updates is 2-3 business days. System updates for new departments occur twice a month. 

Who Should Submit

Authorized personnel, which include the purchasing directors and purchasing support and NCeP security administrators should complete and submit this form. Unauthorized requests will not be processed. 

Purchasing Directors and Purchasing Support are the designated points of contact identified on the department's system record.

Maintaining Department Information 

To ensure the accuracy of the eVP department information, it is critical that departments accept responsibility to update the department information as appropriate. All updates such as address, director, purchasing officer, etc should promptly be made using this form. The department record information is the official means of communication from the Division of Purchase & Contract. Failure to maintain accurate department information may result in missed updates from the division.