Vendor Forms

Following are instructions and forms for use by vendors in conducting business with the Division of Purchase and Contract.

Vendors are required to maintain a NCeP account in the NC electronic Vendor Portal to participate in Procurement/Sourcing Events.  For additional information, see: Instructional Guide for Vendors

Click for information about Historically Underutilized Business (HUB) certification.

Document Title	Purpose	File Type	Version Date
NC General Terms and Conditions	This document represents the General Terms and Conditions that provide the foundation for all contractual agreements.		5/2025
Instructions to Vendors	This document provides general instructions that vendors must follow when responding to a solicitation.		1/2025
Vendor Sustainability Efforts	This form is used by the vendor to provide information describing their efforts to meet environmental requirements relate to clear labeling and reporting of the environmental/sustainability attributes of products.		4/2025
HUB Supplemental Vendor Information	This form is used by the vendor to provide information about the HUB vendors that are used in the performance of the contract.		9/2021
Customer Reference Template	This template is used by the vendor to provide a customer reference.		9/2021
Location of Workers Utilized by Vendor	This form is used by vendors to record the location of workers used in the performance of the contract.		9/2021
Certification of Financial Condition	This form is used by vendors to certify financial condition.		9/2021
EO50 Vendor Price Matching Opportunity	This form is used by a North Carolina resident bidder to request award preference granted per G-S. 143-59 (c)(1).		9/2021
Acknowledgement of COVID-19 Vaccination and Testing Policy	This form is used by vendors to acknowledge the COVID-19 vaccination and testing policy.		9/2021
Certification for Contracts, Grants, Loans and Cooperative Agreements	This form is completed by the vendor to certify that no federal funds have been paid to an influencer to impact the award decision.		7/2020
OMB Standard Form LLL	This form is completed by the vendor to disclose information about lobbying activities.  This form accompanies the “Certification for Contracts, Grants, Loans, and Cooperative Agreements”.		7/2020