Agency Fleet Coordinator's Toolkit

The Agency Fleet Coordinator is the point of contact and is responsible for maintaining records supporting state-owned vehicles for an agency. This includes vehicles owned and assigned by Motor Fleet Management (MFM) and vehicles owned by the respective agency.  

Because vehicle use and ownership creates a significant financial cost and potential liability exposure, MFM recommends Agency Fleet Coordinator duties be assigned to a position which has direct access to agency leadership, fiscal, human resources, legal, and business unit managers.  

Questions? Find MFM contacts here

Printable Resources

Jan. 2023 Fleet Coordinator training agenda and notes

Agency Fleet Coordinator Duties

Maintenance & Repair Guidelines

Accident Reporting Guidelines

WEX Fuel Card Guidelines

Trainings

MFM will hold quarterly Agency Fleet Coordinator trainings, these trainings are invaluable for coordinators to ensure they are up to date with best practices. Each agency should have at least one participant for the trainings.